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How to Write a CV Covering Letter
How to Write a CV Covering Letter
If you are sending your CV to a perspective employer by post or fax it is essential that you send with it a covering letter. You need to use the CV covering letter to create a good impression so that the employer or recruiter will want to read your CV. It will have more impact if it is individually written in response to a particular role or advertisement.
In the case of email applications it is acceptable to write a brief paragraph of a few sentences explaining where you heard about the role and why your qualifications and experience are a perfect fit for the job. You should ensure the tone of the text is formal as would be the case with a paper CV cover letter. It is a mistake to be too informal as this can be seen as unprofessional.
When making any sort of job application either Speculative, where you are sending your CV to an employer/agency with no specific vacancy in mind or, specific, where you are sending your CV in response to an advertisement for a particular role, the overall CV cover letter format is the same.
Here are the top ten tips to remember when writing a CV Covering letter
The CV covering letter should consist of 1 page on plain white A4 paper.
You should use a font that offers a clean and clear appearance. My advice is to use Arial.
Aim for a maximum of three paragraphs. Remember simple is best.
Use upbeat and positive language and avoid exaggerated statements.
Ensure there are no spelling, grammar, or punctuation mistakes.
Always use black ink.
Express yourself with confidence.
Where possible, write to a named individual.
Your CV or Resume cover letter should be tailored specifically for each application.
Be concise and to the point. Try to avoid repeating what’s in your CV.
CV or Resume cover letter format
Your contact details
This should include your name, address, telephone number and email address if you have one. Remember make it easy for the employer to contact you.
Employer/agency details
This should include whom the letter is going to, company name and full address. If you know the name of the person e.g. if it is mentioned in the advertisement then use it. If no particular name was mentioned use a department title e.g. Personnel manager or Managing director
Date
You should use long date format in full e.g. 27th April 2006 and not 27/4/06
Salutation & Opening
If you know the name use it e.g. Dear Mr Smith. If you don’t know, use Dear Sir/Madam. It is preferable to use a name. The company’s web site is often a good place to search for the appropriate individual.
Letter title
Centre and bold the text. This will enable the addressee to know immediately that this is an application
Paragraph 1 – Why you are writing
You want to try & get the interest of the Employer. You should start the letter with the reason for writing and indicate the position that you are applying for along with how you heard of the vacancy. This is also a good place to tell then why you are interested in the position and convey a genuine interest in the company. The company website will be a good source of background information.
Paragraph 2 – What you can offer them
Here you describe briefly why you think you should be considered for the role. You should summarise relevant qualifications for the position along with your experience and skills. Also give a brief example of one or two jobs you have worked in that relate to the position. Try to make sure that it is not just a list of what is in your CV but is individualised to the job application.
Paragraph 3 – Summary and next step
Refer to your enclosed CV and also ask for the interview. You may at this point suggest that you will be making a follow up call. It is also important that you thank the reader for their time and consideration and tell them that you look forward to hearing from them.
Closing
Use “Yours sincerely” if you are sending the letter to a named person, otherwise use “Yours faithfully”. Add a few blank lines and finish with your name. The space between is used for your signature once printed.
Finally you may want to add your telephone number and email address beneath your name. Remember you want to make it easy for them to contact you.
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R.SOUNDIRARAJAN
137, Sadayappan Str
R.K Mutt Road,
Mandaveli,
Chennai - 28.
Tamil Nadu,
INDIA,
Phone:+ 91 98400 84883
E-Mail: soundirarajanr@yahoo.co.in
Objective:
Pursue a challenging career in IT industry with emphasis on Software Testing and to attain high caliber and skills for professional growth with the growth of the Organization, in a corporate Environment
Summary:
• A highly motivated and committed Software Test Engineer with 2+ years of experience in Software Testing.
• Good Knowledge of Software development life cycle.
• Designed, developed and executed test cases in both Manual.
• Experience in Functional, Regression
• Experience in Mercury test tools such as Test Director Very
• Participated in defect review meetings.
• Ability to understand functional requirements and design documents.
• Possess excellent communication and interpersonal skills, agreeable personality, positive attitude and perseverance to undertake challenging jobs.
• Committed, result oriented, Innovative, hardworking person with quest and zeal to learn new technologies.
IT Skills:
Operating Systems: Windows XP/2000/98/95/, MS-DOS
Database Related: MS SQL 2000 , MS Access
Languages: C, C++, SQL
Testing Tools: (Exposure) Win Runner, Load Runner, QTP, SQA Robot, Test Director, Silk Test
Educational Qualifications:
Degree College University Year of Passing
B.E. C.S.I Institute of Technology M.S. University, Tirunelveli 2003
DCT Muthayammal Polytechnic, Rasipuram State Board of Technical Education 1999
Professional Experience: (2+ Years)
Company Website Location Duration Period
Accord info Matrix Pvt Ltd info@accordsoft.in Chennai, India Aug, 2005 to till 2+ Yrs
Projects: (in reverse chronological order)
WMS (Workshop Management System)
Date From / To Position Client
Nov2007- Till Date Software Test Engineer Automobile Workshop
Hardware/OS WINDOWS XP
Software Visual Basic – Ms Access
Testing Tools Manual Testing
Project Summary:
Project : 1
Title : Workshop Management System
Client : Automobile Workshop
Duration : Nov 2007 To Till Date
Team Size : 5
Technology : VB, MS –Access
Tools : Manual Testing
Description:
The system computerizes the entire need of an Automobile Workshop. Right from the time a vehicle enters for service till the point when the vehicle is delivered all the activities in the Workshop are computerized using WMS.As and when the vehicle reports for repair a REPAIR ORDER is being generated in WMS where the Customer Details, Vehicle Details and the Complaints Reported are recorded. During the repair, for any requirement of Spare Parts the System has an ISSUE Module via which the user will be able to issue the parts from the stock to the floor operations, the system also supports with an ISSUE RETURN module to record the return of Spare Parts from Floor to Parts Department. The Labor performed on the vehicle is being recorded in the LABOUR ENTRY module and finally CASH / CREDIT BILL is generated after the approval from the customer based on the PROFORMA INVOICE generated from the System.The Purchase Module available in the system helps the user to generate the REORDER report based on the average consumption for the last n Months and based on the same an Order is prepared. On receipt of the material from the Vendor, the MRN (Material Receipt Module) helps in recording the Purchase and updating the Stock. The system has an provision for recording the sales made in the Counter using COUNTER SALE Module. There is MTN (Material Transfer Module) to capture the Transfer of Stock from one Branch to another. The MAN (Material Adjustment Module) helps in balancing the System Stock to Physical Stock by MAN + / MAN -There is a well supported DATABASE MANAGEMENT process which helps the user to create and modify USER RIGHTS, Take and Restore BACKUP and perform YEAR END operations.
Responsibilities:
1 Preparation and Execution of Test cases.
2 Preparation of BUG Report.
3 Involved in System & functionality testing
4 Tracking of Defects using Defect Tracking System (DTS).
5 Active participation in team reviews.
6 Client support for UAT Testing
Sales & Lead Management System
Date From / To Position Client
May2007To Oct2007 Software Test Engineer Automobile Showroom
Hardware/OS WINDOWS XP, WINDOWS 2000
Software Visual Basic – Ms Access
Testing Tools Manual Testing
Project Summary:
Project : 2
Title : Sales & Lead Management System
Client : Automobile Showroom
Duration : May2007To Oct 2007
Team Size : 5
Technology : VB, MS –Access
Tools : Manual Testing
Description:
Right from the point a Lead gets generated to the conversion all the process involved in an Automobile Showroom is being computerized. The Enquiry generated is captured in the RECEPTION DESK module and it is being allotted by the Sales Manager / General Manager using the ALLOTMENT Module. ENQUIRY FOLLOW UP module helps the Dealer to track the FOLLOW-UP’s made by the Sales Consultant.On Conversion of the lead, the BOOKING form helps to record the booking details and the advance payment details. The system is supported by a well build purchase module which has VEHICLE ORDER GENERATION, TRANSIT DETAILS, and VEHICLE RECEIPT NOTE modules which helps the dealer to record the order and stock details.The SALES INVOICE module generates the Invoice to the customer after receiving the payment or approval from the Financier. The PSF (Post Sale Follow-up) module helps the Customer Support Department to record the status of the follow-up made to the customers after five days from the sale of the Vehicle.The System has a DATABASE MANAGEMENT Module, which helps in USER CREATION, USER RIGHTS maintenance, Backup and Restore Option.
Responsibilities:
1 Designing and Execution of Test cases.
2 Preparation of BUG Report.
3 Involved in System & functionality testing
4 Tracking of Defects using Defect Tracking System (DTS).
5 Active participation in team Reviews.
6 Client support for UAT Testing
Department Management Software
Date From / To Position Client
April 2006TOAugust2007 Software Test Engineer Accord info Matrix
Hardware/OS WINDOWS XP, WINDOWS 2000
Software Visual Basic – Ms Access
Testing Tools Manual Testing
Project Summary:
Project : 3
Title : Department Management Software
Client : Accord info Matrix Chennai
Duration : April2006 TO August 2007
Team Size : 5
Technology : VB, MS –Access
Tools : Manual Testing
Description:
Software That Assists personal department in maintaining records of attendance leave and payroll information attendance module downloads punch information attendance module downloads punch generates reports like absentees punches and overtime in each department employee module in the DMS is used to keep employee information like address application appraisal dependent attendance and experience it downloads all the group details like work group leave group etc for user to select information for their employee generates report for absentees overtime etc department wise at our request
Responsibilities:
1 Designing and Execution of Test cases.
2 Preparation of BUG Report.
3 Involved in System & functionality testing
4 Tracking of Defects using Defect Tracking System (DTS).
5 Active participation in team Reviews.
6 Client support for UAT Testing
Krypton loan Origination
Date From / To Position Client
August 2005ToMarch2006 Software Test Engineer Give one bank name in Malaysia
Hardware/OS WINDOWS XP, WINDOWS 2000
Software J2EE,Oracle,asp.net,
Testing Tools Manual Testing
Project Summary:
Project : 4
Title : Kripton Loan Origination.
Company : Accord info Matrix Chennai
Technology : J2EE. Oracle, asp.net,
Client : Malayan Banking Bhd
Duration : August 2005 To March2006
Team Size : 5
Tools : Manual Testing
Designation :
Kripton Lending Origination, is a Web-based, workflow-driven prospecting and approval processing solution for automating the customer acquisition life cycle of retail and corporate products like personal loans, mortgage loans, corporate loans and customized products The loan origination software is designed for organizations involved in any or all processes of acquisition, pre- and post-approval processing of an individual or corporate loan. It is designed to handle multi-subsidiary operations to offer multiple products. The loan origination software incorporates any number of business partners and business partner types. Through this system user can do the following Operation, Have multiple customer touch points to facilitate business partners, Track the status of each application online. Apart from that it also do the following functionalities such as
Measure employee performance and turnaround times, Create and manage various collaterals
Store and use scanned pre-approval documents to effect a paperless workflow, All valuation and Verifications Can be done through this application.
Responsibilities:
1 Preparation and Execution of Test cases.
2 Preparation of BUG Report.
3 Involved in System & functionality testing
4 Tracking of Defects using Defect Tracking System (DTS).
5 Active participation in team reviews.
PERSONAL INFORMATION
FATHER’S NAME R.RAJAPPAN
DATE OF BIRTH 24 JULY 1977
SEX MALE
PHONE +91 9840084883
NATIONALITY INDIAN
MARITAL STATUS UN MARRIED
LANGUAGES KNOWN TAMIL, ENGLISH
ADDRESS LAGUVAMPATTY
MURUNGAPATTY (POST)
SALEM -636307
TAMIL NADU,INDIA,
PASSPORT NUMBER G3714582 [VALI D TILL 2017]
245. S/O P.RAJAPPAN,
LANGUVAMPATTY,
MURUNGAPATTY(POST),
SIVATHAPURAM (VIA)
SALEM-636307
PHONE NO: +919894926005
E-Mail:thamilselvan.rajappan@yahoo.com R.THAMILSELVAN
PROFESSIONAL SUMMARY
Posses totally 4 years of experience as a Quality Engineer / junior Engineer
With Good analytical and communication skills.
PROFESSIONAL OBJECTIVE
Seeking a challenging and rewarding career as a Quality Assurance / SQA Engineer.
EDUCATION
• Bachelor of Engineering (Mechanical) from Karunya Institute of Technology (University of Bharathiyar University1994-1998) 2st class (58%)
• Higher secondary passed out from higher secondary school Salem with (80%)
SKILL SET
• Knowledge in 7 – QC Tools.
• Knowledge in Statistical process control techniques. (SPC).
• Knowledge Measurement system analysis techniques. (MSA).
• Knowledge in ‘DMAIC’ (6 Sigma Methodology).
• Knowledge in Advanced Product Quality Plan. (APQP).
• Knowledge in Production Part Approval Process. (PPAP).
• Knowledge in Failure Mode Effect Analysis. (FMEA).
• PPAP review and PSW approval.
• Knowledge in 5 – S House keeping methodology.
• Conducting Supplier audits.
• Conducting Supplier Development Programmes.
• Maintaining ISO/ T S - 16949: 2002 System Procedures.
• ISO / T S – 16949: 2002 systems Internal Auditor.
PREVIOUS EMPLOYMENT
Worked as junior Engineer in M/S IRIS DEVELOPMENT ENGG .APPLN.LTD Chengalpet.
IRIS IS a Engineering Company involved in press tools , some of the major customers of iris are ford, Hyundai , Whirlpool, Eicher, General Motors, Ceerkay Daikin.
Experience Details:
Worked as junior Engineer in M/S IRIS DEVELOPMENT ENGG APPLN,LTD Chengalpet from 2000 to O ctober 2001. Work involves all press tools ( cutting tools and non – cutting tools ) and jigs & Fixtures
PREVIOUS EMPLOYMENT
2 Worked as Quality Engineer in M/S HI – TECH DIE CAST SERVICE, Chennai.
HI-TECH DIE CAST SERVICE COMPANY is manufacturing Aluminium and Zinc Castings for Autolec, Rane,Butterfly and pentafour.
Experience Details:
Experience Details:
Worked as Quality Engineer in M/S. HI-TECH DIE CAST SERVICE,Chennai from August 1998 to 2000. Work involves ensure the product quality at in process stage on in-house manufacturing and responsible for outgoing quality at final inspection and packing
PROJECT WORK
Design of Balanced Assembly line by converting batch to flow production for Maruthi Car Fuel and temperature gauge assembly
SOFTWARE DETAILS
• MS – Office.
PERSONAL DETAILS
Fathers Name : P.Rajappan
Date of Birth : 12-01-1972
Sex : Male
Marital Status : Single
Languages known : Tamil, English,
Driving License No : F/TN/027/004809/1998
Declaration
I do hereby confirm that the above information given by me is true to the best of my knowledge and belief.
Place: SALEM Yours Faithfully,
R.THAMILSELVAN
Date: